Introduction
The objectives of
health surveillance are: -
(a)
Protect the health of individuals by
detecting as early as possible, diseases or adverse health effects which may be
work-related, e.g exposure to hazardous substances, including biological
agents, and physical agents.
(b)
Assist in evaluating the effectiveness of
existing risk management measures and identify where any further action may be
necessary.
(c)
Obtain, use, keep up to date and retain data
and information for determining and evaluating risks to health.
Legislative
Requirements for Health Surveillance
Regulations that
specifically identify health surveillance and the situations where such
surveillance is deemed appropriate that are most relevant to the University’s areas
of work and activities are given at Appendix 1 to this policy.
Other current
regulations that specifically identify health surveillance are
-
The control of Asbestos at Work Regulations;
-
The Control of Lead at Work Regulations; and
-
The Ionising Radiation Regulations.
Health
Surveillance Responsibilities
Heads
of Schools and Directors of Support Services
Heads of Schools and Directors
of Support Services have overall responsibility for ensuring local arrangements
are in place that:
(a)
Ensure appropriate risk assessments take
account of health surveillance requirements.
(b)
Identify and inform staff groups for whom
health surveillance is required.
(c)
Ensure liaison with the Occupational Health
Unit to assist in identifying where health surveillance requirements are
necessary or have been identified.
(d)
Immediately advise
the Occupational Health
Unit of any event resulting in the accidental release of, or exposure to,
substances hazardous to health.
(e)
Ensure those with
the responsibility for carrying out risk assessments are fully aware of health
surveillance requirements and the arrangements to follow where a need, or
potential need, is identified.
(f)
Ensure staff
requiring health surveillance are able to attend the health surveillance
programmes.
(g)
Ensure adequate and
up to date records are maintained.
Occupational
Health
Unit
The Occupational Health
Unit
is responsible for: -
(a)
Advising and assisting managers, following the
risk assessment, to incorporate suitable health surveillance requirements,
including on an individual’s commencement of employment or assignment to a
particular activity.
(b)
Working with managers and others to advise on
adjustments and modifications to the work of individuals aimed at protection of
health.
(c)
The review of intervals for health
surveillance following any untoward occurrence within the University working
environment.
(d)
Maintaining awareness of health and safety
legislation, guidelines and evidence for health surveillance programmes, and
advising the University of any changes.
(e)
The Occupational Health Manager is
responsible for supervising and checking the competency of staff delivering
health surveillance programmes. The Occupational Health Advisers
will deliver these programmes on behalf of the Occupational Health Manager and will:
i)
Coordinate and assist in the delivery of
timely and relevant health surveillance programmes, at times and locations to
suit best the needs of services requiring them.
ii)
Identify staff that may be at risk of work
related ill health on the basis of pre employment health declarations.
iii)
Advise managers and subjects of health
surveillance regarding outcomes, fitness for work status and any recommended
restrictions in work practice.
iv)
Liaise with and provide information to
general practitioners and other specialists regarding adverse outcomes of
health surveillance.
v)
Identify complex cases where referral to The Occupational Health Physician
or other relevant specialist is necessary to underpin advice to management.
vi)
Advise relevant personnel of any health surveillance
subjects failing to attend programmes.
vii)
Maintain health surveillance records in
accordance with current legislation and guidelines.
viii)
Advise relevant personnel regarding record
keeping to meet statutory requirements and satisfy external agencies.
ix)
Report the relevant outcomes of health
surveillance programmes to the appropriate personnel within the University
Health and Safety Committee.
Individuals
Undergoing Health Surveillance
Those undergoing
health surveillance are responsible for: -
(a)
Advising the Occupational Health Unit of any significant health issues.
(b)
Reporting any significant changes in their
health to the Occupational
Health Unit in
intervals between health surveillance sessions.
(c)
Cooperating with health surveillance
programmes and other risk reduction measures for the protection of their
health.
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