Safety Administration

Safety Management Communication

Within the Group, communication is essential both to keep employees informed of the business's safety performance and to build a shared understanding of safety priorities and needs.  This will be achieved using regular meetings involving committees working to attain predefined objectives, and personal communication with employees at local level through departmental discussion and action to improve health and safety.  Managers and supervisory staff shall be encouraged to maintain regular and frequent personal contact with employees to give relevant advice and agree risk controls.  A formal system of raising health and safety matters, which is to be actively encouraged by managers, is defined earlier in this document and is considered an important means of health and safety communication.

Health And Safety Management Group

This committee meets under the chairmanship of the Managing Director with the following long-term objectives:-

·          Update the Group Health and Safety Policy in the light of new legislation/ information.

·          Consider the validity of any perceived deficiencies in safety management reported by any sub committee.

·          Prioritise any deficiencies for correction.

·          Identify any costs of correcting deficiencies and authorise the necessary funding.

·          Allocate responsibility for implementation of corrective action.

·          Monitor the progress and completion of any corrective action.

Subsidiary Company And Department Meetings

Local meetings are an important means of ensuring effective communication of health and safety information to all levels of employees.  Managers and supervisors are encouraged to hold short meetings such as yard briefings whereby employees are updated on new information or existing work methods.  These meetings will, through time, achieve a positive safety culture within the company and ensure that the safety message is communicated to all staff.  A number of situations when safety should be discussed are:-

·          Weekly briefing and staff meetings with employees run by supervisory staff (toolbox talks).

·          Monthly meetings involving Function Managers and Supervisors.

·          Monthly meeting of Departmental Managers.

·          Subsidiary Company and/or Departmental Health and Safety Committee meetings.

·          Departmental level meetings with elected safety representatives.

·          Joint Consultative Committee meetings.

Subsidiary Company Departmental Health And Safety Committees

The Group recognises that consultation with its employees on health and safety is of high importance and encourages employees to become involved in the improvement of health and safety management and standards.  Subsidiary Company and Departmental health and safety meetings are a necessary vehicle for successful communication and addressing problems at the level most affected.

Meetings will take place at agreed intervals with the following objectives:-

·          Reviewing the existing arrangements for safety

·          Proposing suggestions and actions for health and safety improvements

·          Monitoring new equipment, processes and changes which may significantly affect employees' health and safety

·          Examining safety audit reports

·          Monitoring safety training plans and implementation

·          Keeping up to date and ensuring that new information is available to those affected

·          Advising managers on any defects in the company health and safety arrangements and assisting with implementing remedial action

Health Safety And Welfare Meetings

Elected safety representatives shall, where the situation dictates, raise at these meetings matters of health and safety affecting employees whom they represent and which remain unresolved at local level.  A condition of raising such matters is that all avenues to resolve the matter at local level have been exhausted.

Information To Employees and On Which Elected Representatives Are To Be Consulted.

Managers are to make arrangements to brief employees on the information listed in this section.  Relevant information can be obtained from the contents of existing generic risk assessments, health and safety information sheets, the Group Employee Health and Safety Handbook ,  Subsidiary Company Safety Policy and Rules documentation and, where applicable, Departmental Safety Information Booklets.  Employees are to be issued with the Handbook.  This policy documentation must be made available at convenient locations for reference by all employees.  Departments may call upon the assistance of the Group Safety Officer when carrying out briefings required in this section which must inform each employee about:

·          The risks to the employee's health and safety identified by any risk assessment.

·          The preventative and protective measures applicable to all risks identified.

·          The procedures for evacuation of the premises in the event of serious and imminent danger.

·          The identity of the appointed competent person in respect of health and safety and any other person with specific health and safety duties inclusive of those nominated to oversee any evacuation procedure.  Others include First Aiders etc.

·          The risks notified by any contractor working on the site or in the premises which might affect company employees.

·          The company arrangements for obtaining competent advice on implementing health and safety laws.

·          The planning and organisation of health and safety training.

·          The health and Safety consequences of introducing new technology or changes to procedures or equipment etc. into company operations.

Sources of Health and Safety Information

Managers and other employees shall be kept updated on health and safety mattes through participation in meetings mentioned earlier in this document.  Further communication of health and safety information throughout the company will be disseminated as necessary by circulation or display on notice boards of:-

·          Various health and safety publications.

·          Group Safety Officer's quarterly report.

·          Reports on health and safety incidents in the Group or other relevant companies.

·          Health and Safety Instruction Manuals (Safe Works Procedures).

·          HSE (Health and Safety Executive) reports and notices and other publications.

·          Environmental Health Department reports and notices and other publications.

·          Minutes of Health and Safety Committee meetings.

·          Minutes of Joint Consultative Committee meetings.

·          Risk Assessments and Health and Safety Audit reports.

·          Health and Safety in-house training events.

·          Prescribed notices.

·          Prescribed registers and certificates.

·          Company employee Health and Safety Information Booklets.

·          Statutory Instruments and Regulations.

1.2         Employee Competence

It is the policy of the Group to recruit and retain competent employees.  Effective job performance can only be achieved by good selection and development of staff.  Managers in their business planning shall implement systems that allow a combination of education, skills training, information provision and specialist advice to assist staff in carrying out their duties effectively and safely at all times.  The extent to which any of these factors is required will depend upon the individual's specific health and safety responsibilities and nature of their work.

Recruitment And Placement

The Group Personnel Manager, in conjunction with Department Managers, is responsible for the formulation and implementation of the recruitment policy and the competence of all involved in recruitment.  The effectiveness of the policy must be continually monitored to ensure that:

·          Individuals involved in recruitment and selection have the necessary interviewing skills.

·          All jobs are analysed for physical requirements (such as lifting ability) and mental requirements prior to interviews being conducted. 

This procedure will:-

·          Minimise the risk of placing individuals in jobs they are incapable of doing;

·          Identify any pre-existing problems which could be aggravated;

·          Provide a database for future reference and comparison;

·          Reduce the possibility of absenteeism and employee turnover;

·          Improve quality, efficiency, safety and morale.

·          Interviewers have available to them job specifications, including details of any critical tasks and of tasks where responsible safety behaviour by the recruit is particularly important.

·          Interviewers keep complete, accurate records and make follow up checks on any claims of experience, skills or knowledge which are important in the selection.

Pre-Employment Health Checks

Recruits will be required to undergo a pre-employment medical and, when necessary, to undergo certain tests as set out in section 2.2 of the Company Hygiene Code distributed by the Quality Assurance Department.  A pre-requirement for prospective operational employees is that they are subjected to an audiometry and lung function examination.

Other staff recruited into the Group will, prior to an offer of employment, be required to complete a health questionnaire (the proforma of which is available from the Personnel Department).

Competence Of Managers

Managers are expected to ensure they obtain sufficient knowledge to enable them to recognise situations with potential to cause damage or harm, and to design and implement effective preventative or protective actions.  The level of competence required of managers in health and safety will depend on the extent to which they must be involved in the planning and implementation of risk assessment and control measures.

Competence Of The Safety Officer

The Group Health and Safety Officer is the appointed "competent person" under the management of Health and Safety Regulations 1992 to assist the Group in achieving compliance with statutory requirements and implementing this health and safety policy.

Competence is to be demonstrated by the Group Safety Officer by holding a technical qualification or by working towards the qualification, and by meeting the required educational standard and level of experience as set by the company.

Job Descriptions

Where specific duties regarding health and safety are placed upon employees, these will be written into their job description.  All employees have the general health and safety responsibilities as set out for various job categories in the section of this policy covering "individual responsibilities".

1.3         Health and Safety Training

The Group shall provide employees with the necessary skills and information to carry out their jobs in accordance with recognised best practice and statutory standards necessary for efficient production, quality and safety.  To achieve this, subsidiary companies/departments are to identify and meet their own training needs and quality requirements by:

·          Identifying the training needs for statutory compliance and employee competence relating to each post.

·          Formulating training plans and programmes to meet the requirements above.

·          Measuring the effectiveness of the training and adjusting the content or means of delivery where necessary.

Training Needs Identification

Responsibility for ensuring that each employee receives the necessary health and safety training rests with the employee's manager.  The Group Safety Officer will consult managers and assist in identifying training requirements on a basis of those groups below:-

·          Specified individuals with crucial health and safety responsibilities

·          Managers and supervisors

·          Employee-elected Safety Representatives

·          New recruits, younger inexperienced employees and agency staff

·          Employees exposed to new or increased risks

·          All other employees

Subsidiary company/department training plans will be co-ordinated with the assistance of the Group Personnel Manager and the Group Safety Officer.  All training plans must be approved by the relevant Managing Director who will authorise the provision of adequate resources to carry out the training.  Training plans will be distributed throughout the Group so that all subsidiaries may take advantage of training available.

Training Requirements

Training is an important means of achieving competence and helps convert information into safe work practices.  Situations where all Group employees must be trained or retrained are listed below:-

·          A statutory requirement.

·          Induction into the company and job.

·          Emergency procedures (regular practice in the drill).

·          A change of work equipment, system of work or technology

·          A change of responsibility or work activity

·          As necessary for on-going professional development

·          Where an employee takes on extra responsibilities (eg first aider)

·          Where a risk assessment identifies a need.

Induction Training

Induction of new and young employees, including those on work experience programmes etc, is covered later in this policy document and is to be followed by all managers who recruit staff (see section on "induction of new employees").

On-going Training

Effective job performance depends on good selection, training and development of staff.  The NVQ assessment, which is a system based on competence and aims to achieve a universal standard within a job function, will be adopted where it is applicable to operations in subsidiary companies.  Training in other aspects of health and safety will be carried out using a modular approach with the objective that all employees within a job function obtain a similar level of competence in a time span set by management.

Line managers and supervisors are responsible for the actions of employees and, due to the far reaching implications of this responsibility, must trained to:

·          Apply the relevant health and safety legal requirements and company policy.

·          Formulate and implement safe systems of work.

·          Apply effective supervision of employees and working activities.

·          Identify any areas of weakness in the company health and safety arrangements.

·          Apply the procedures of discipline related to failures in health and safety compliance.

·          Recognise their own limitations in experience and knowledge and where/from whom to get assistance.

·          Communicate with all levels of employee/management within the company on matters relating to health and safety.

Other employees (operatives, craftsmen and technicians etc.) need to fully understand the requirements and the arrangements for ensuring their health and safety.  They need to know how to discharge their responsibility to work safely without creating risks to themselves or others.  They also need to know how to report deficiencies in the company health and safety arrangements.  Their training will cover:

·          What their duties are under health and safety law.

·          What the in-house safety arrangements are, including company policy and any emergency evacuation rules.

·          Safe working practices relating to their job, including use of personal protective clothing and equipment.

·          Hazard identification and avoidance.

·          Specialist training (e.g. CITB Certificate of Achievement, NRASWA, etc.)

·          How to report health and safety problems.

                                                            

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Ditulis oleh Unknown pada tanggal Kamis, 13 Juni 2013